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NWMSA Return To Play Safety Plan
Supplement to Softball BC’s Back To Bases plan

 

Date: August 13, 2020 Rev. Date: May 4, 2021

Purpose:

In addition to Softball BC’s Back To Bases plan, New Westminster Minor Softball Association (NWMSA) has put together this safety plan to outline a protocol for return to play at Moody Park in New Westminster. This is to have a procedure in place for the Association’s specific return to play for its players, volunteers and field users. 

This document is to work with the Softball BC Back to Bases plan and can be modified at any time to reflect changes in recommendations by Softball BC,  the City of New Westminster’s Parks Department, the Fraser Health Authority or the Public Health Order.

Fields:

NWMSA received approval for the use of Moody Park softball diamond #2 and #3, as well as Glenbrook (Terry Hughes)  for its return to play locations. 

*A 15 minute cleaning break has been scheduled between age groups to allow for cleaning of equipment and any surfaces that have been touched, plus the field set up for the new group coming in.

Times are scheduled for practice sessions only, NOT games between teams. 

Practice times to be strictly enforced. Any players or volunteers arriving early to their designated time slot will be asked to wait outside the field area. 

Spectators:

As per the Provincial guidelines, attendance at each practice will be limited to no more than 50 people. This will be strictly enforced. 

As we will not be welcoming spectators onto the bleachers within the fence line, we will be informing all attendees that a lawn chair may be suitable if they are unable to stand for prolonged periods of time. Spectators must watch practice from outside the fence line in the designated areas (these will be clearly marked at the field along the 1st and 3rd baselines, adjacent to the outfield) however will be encouraged to leave and come back at the end of the designated practice time. 

Entrance and Exit:

Please reference the map of Moody Park, and Terry Hughes Park, at the end of this document.

Moody Park

  • The entrance to the diamonds will be located at the third base side, adjacent to the bleachers. 

  • The exit to the field will be located at the first base side, adjacent to the bleachers. . 

  • All other entrance and exit points will be taped off with signs leading to the designated openings, as well as, spectator areas. 

*Please refer to map at the end of this document 

Terry Hughes Park

  • Entrance and exit points will be designated by signs and guides (ropes or tape). 

*Please refer to map at the end of this document

Sanitization stations:

NWMSA will provide sanitizer at the following locations. 

  • Inside the entrance breezeway 

  • At each away dugout

  • At home dugout 

NWMSA will provide the following items at the breezeway sanitization station..

  • Sanitizer 

  • water, soap and paper towels

  • Extra masks

The designated Sanitizing Champion will monitor supply levels and notify the equipment manager via phone, text or email when supplies are low/need replacing. 

Sanitization protocol for NWMSA will follow the Softball BC Back to Bases plan. 

 

**It is expected that each division is responsible for the clean up of their session.

 

More Protocols:

  • A table will be placed for Screening and Attendance leaving an aisle for the only entry point.  Entry will be limited to no earlier than 10 minutes before the scheduled start time.

  • The bleachers on the away side will have a 5 gallon water jug, liquid pump hand soap, and a bottle of sanitizer.  Upon successful entry the registered will wash their hands with soap and water. There will be paper towels.   Sanitizer is available for sanitizing throughout the activity in three spots.  It is recommended that soiled hands be washed rather than sanitized.  Sanitizing can occur after hands are dry.

  • The Incharge Person will have a first aid kit, ice packs, gloves  and extra masks.

  • Players are required to bring fabric masks, and it is required that they wear their mask when entering and exiting the field of play, and when unable to maintain a three (3) metre distance from other players. 

  • Coaches and Volunteers will lead by example and wear masks at all times. This is mandatory. 

  • Players will wait at designated marked spots on the away bleachers before the coach invites them into the field through the away dugout. Only one person at a time is to be within the dugout while passing through to the field. Bleachers can be marked to distance waiting players.

  • Once invited in, players will enter the field through the away dugout and put their personal belongings along the backstop.   All players and staff must sanitize their hands when entering or exiting through the dugouts. 

  • Sanitizer will be available at both dugout gates as well as the entry wash station.   

  • There are washrooms at the pool located south of the field of play. Players wishing to use these will take the exit along the 3rd baseline dugout and return through the breezeway where they will wash their hands before entering the field. 

 

  • Field Preparation

    • LTP and U8 volunteers will set up the sanitation stations, roped off areas and signage prior to the first group on Saturday mornings. All divisions will be responsible for dismantling and cleaning after their designated sessions.

    • Fresh cleaning solution will be mixed up and a pressure pump sprayer (garden type).  20ml of household bleach per litre of water.  Warning: bleach will damage clothes so volunteers should be wearing appropriate clothing. 

    • All the high contact surfaces will need to be sprayed.  Gates, gate posts, chain link fence where players will hang their bags.

    • Balls, Cones, bases and team bats will be sprayed and sanitized with either a washing with dish soap or spraying with alcohol-based solution. **Bats can be sprayed with the alcohol based sanitizer during practice if short on time. Bleach will eventually deteriorate the porous material on equipment so should be used only when absolutely necessary.

    • Each group will have their own equipment and will be responsible for its sanitation.

    • Screener/Attendance Tracker will have a print out of questions.  Attendance will be taken and recorded on paper or on mobile phone to be emailed to the attendance manager after the practice.   Roster can be printed to aid in this, extra persons entering can be added on the roster attendance sheet.  The attendance will be emailed to the VP who will be our Attendance coordinator. 

    • Sanitizing Champion will be responsible for bleaching.

    • Shared balls and equipment will be swapped out between drills so the Sanitizing champion can sanitize the balls and equipment (cones, bags, shared bats, tees etc.)

    • Balls can be cleaned and sanitized by washing with dish detergent and water.  A cloth should be used to scrub balls, let sit for about a minute and then rinse. They can be air dried or towel dried. If time is short, then spray balls with bleach and let air dry.  Note: bleach will eventually deteriorate the balls so this is only if absolutely necessary.   Balls can be dried in a basket style holder like a milk crate, bread tray or laundry basket. All equipment, including cones,  will also be done at the end of every practice, ready for the next group. 

  • Players will be divided up into small groups for drills, with players and volunteers maintaining 3 meters distance.

  • Players will sanitize hands after each drill.   Hand Sanitizing should happen at least once every 20 minutes.

  • Sanitizing champions will supply freshly sanitized balls after each drill. Balls can be batched so while a drill is happening a set of balls will be sanitized.

  • Coaches or their volunteers will need to wash equipment after the practice to remove all dirt so that the equipment will easily sanitize at the next event.  Dish detergent can be used.

Additional park amenities:

NWMSA has no control over the park amenities. As such, the City of New Westminster will be contacted regarding bathroom usage, concession, parking, etc prior to season starting and this document will be updated at that time. 

Emergency Action Plan:

All coaches and volunteers are required to complete and review an Emergency Action Plan prior to every session. (Template attached)

Attendance Tracker:

A designated attendance tracker will be responsible for taking and handling information from the players, volunteers, coaches and spectators as they arrive to the field. Attendance trackers will be responsible for setting up the entrance and exit points, signs clearly outlining the field of play, spectator areas, and sign in point. 

OUTBREAK POLICY:  In case of an outbreak (2 or more confirmed cases of Covid-19) the attendance tracker will be responsible for notifying all attendees of the affected dates. The attendance coordinator will have the authority to immediately stop all future practicing until the situation has been identified and controlled. The attendance tracker will notify the NWMSA Attendance Coordinator who will in turn call the health authority to notify of the outbreak, if they are not already aware. 

Additional personal protection:

  • All players, coaches and volunteers should have a mask with them to the practice session.

  • No sunflower seeds are to be brought to the park. 

  • Water bottles should all be clearly marked and not shared.

***Drop-in players will not be permitted - Waivers must be signed and submitted prior to being cleared for play.

Return to Play Maps:

CLICK HERE

 

 

Softball BC Back to Bases plan (link to PDF)